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Chellaston Fields Spencer Academy Admission Arrangements for 2019.

If your child was born between 01.09.2014 and 31.08.2015 you will need to use the following process to apply.

Please apply by returning this form to: Angela O’Brien on the following email address:

If you have a child in any other of our open year groups, please also apply via:

Introductory Statement

Chellaston Fields Spencer Academy  is a new school serving the housing development at Chellaston Fields. It is a part of the Spencer Academies Trust and has been set up with the support of Derbyshire County Council. It will be closely linked to Wyndham Primary Academy, a local outstanding school also within the Spencer Academies Trust.

All documents, in addition to this statement, relating to admission arrangements on the DCC website will be adhered to.

Admission number(s)

The school has an admission number of 30 children in Reception and 30 children in Year 3.  We do not plan to open for other year groups in 2019 due to insufficient applications.  This will be reviewed annually as the housing continues to develop.

However, if you wish to express an interest in your child joining in other year groups, please do make an application using the link below as this will inform our review.

It will have 210 children when full, with 30 children in each class from Reception to Year 6.

Application process1

The school will process applications outside the normal local authority process for co-ordinating school offers. This means you will need to complete your LA common application form for your other choices of school in addition to a separate application for this school.

Applications for this school should be sent to Angela O’Brien at the following address

The closing date for applications is 15/01/2019

It is possible to apply after this date, but please be aware that your application will be considered after all of the on time applications.

Offers will be made on 02/04/2019. If we have not entered into a funding agreement with the Secretary of State opening the school by that date, they will be conditional offers and will be confirmed once we have a signed funding agreement.

The application form can be obtained here 2

Oversubscription criteria3

‘The criteria in this section apply to entry at both phases of the school.

When the school is oversubscribed, after the admission of pupils with an Education, Health and Care plan or a Statement of Special Educational Needs naming the school, priority for admission will be given to those children who meet the criteria set out below, in priority order:

  1. Looked after children and children who were previously looked after but immediately after being looked after became subject to adoption, a child arrangements order, or special guardianship order.
  2. Priority will next be given to children living in the normal area served by the school at the time of application and admission who have brothers or sisters attending the school at the time of application and admission.
  3. Priority will next be given to children living within the normal area at the time of application and admission.   A map of the school’s normal area is available on the schools website. Children living on the boundary line will be considered to be living within the normal area.
  4. Priority will next be given to siblings of pupils who will already be on the roll of the school at the time of the admission. For the purposes of this criterion, siblings shall include children brought up in the same household
  5. Other children


‘If in categories 2-5 above a tie-break is necessary to determine which child is admitted, the child living closest to the school will be given priority for admission. Distance is measured from the child’s home to the front gates of the school in a straight line. Children from multiple births will both/all be admitted if they meet this criteria.

Late applications6

All applications received by the school after the deadline will be considered to be late applications. Late applications will be considered after those received on time. If, following consideration of all applicants the school is oversubscribed, parents may request that their child is placed on the school’s waiting list.

Deferred entry for infants7

Parents offered a place in reception for their child have a right to defer the date their child is admitted, or to take the place up part-time, until the child reaches compulsory school age. Places cannot be deferred beyond the beginning of the final term of the school year for which the offer was made.

Children reach compulsory school age on the prescribed day following their 5th birthday (or on their fifth birthday if it falls on a prescribed day). The prescribed days are 31 August, 31 December and 31 March.]

Admission of children outside their normal age group

Parents may request that their child is admitted outside their normal age group.  To do so parents should include a request with their application, specifying why admission out of normal year group is being requested and the year group in which they wish their child to be allocated a place.

When such a request is made, the academy trust will make a decision on the basis of the circumstances of the case and in the best interests of the child concerned, taking into account the views of the headteacher and any supporting evidence provided by the parent.

Waiting lists

The school will operate a waiting list for each year group. Where the school receives more applications for places than there are places available, a waiting list will operate until the end of the first term after the beginning of the school year. This will be maintained by the Academy Trust and it will be open to any parent to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application.

Children’s position on the waiting list will be determined solely in accordance with the oversubscription criteria. Where places become vacant they will be allocated to children on the waiting list in accordance with the oversubscription criteria. The waiting list will be reordered in accordance with the oversubscription criteria whenever anyone is added to or leaves the waiting list.


All applicants refused a place have a right of appeal to an independent appeal panel constituted and operated in accordance with the School Admission Appeals Code.

Appellants should contact; by 24/05/20198 for information on how to appeal. Information on the timetable for the appeals process is on our website here.


Home address9:

The home address is where a child normally lives. Where a child lives with parents with shared parental responsibility, each for part of a week, the address where the child lives is determined using a joint declaration from the parents stating the pattern of residence. If a child’s residence is split equally between both parents, then parents will be asked to determine which residential address should be used for the purpose of admission to school. If the residence is not split equally between both parents then the address used will be the address where the child spends the majority of the school week. Parents are expected to consult with each other and agree on the school application, delays may affect the availability of places at the school. Once a school place has been offered, any disagreement on the child’s placement will be a matter for the parents to resolve.


‘Sibling’ means a natural brother or sister, a half brother or sister, a legally adopted brother or sister or half-brother or sister, a step brother or sister or other child living in the same household as part of the same family who, in any of these cases, will be living at the same address at the date of their application for a place.

Admissions 2020-21